Administrative Specialist, Level 3 (FORECASTED)
Fot Meade, MD
Full Time
Administrative
Experienced
What You Will Do
As a Level 3 Administrative Specialist with Independent Software, you will provide high-level administrative, technical writing, and document management support to ensure the successful development and delivery of official communications, briefings, and contract deliverables. You’ll help maintain documentation quality, support project tracking, and assist in coordinating complex task requirements across teams.
This position gives you the opportunity to work on mission-critical projects while honing your skills in technical documentation, process tracking, and internal communication. You’ll collaborate closely with program managers, technical teams, and leadership—contributing directly to contract success and strategic communication goals.
Key Responsibilities:
Required Skills and Qualifications:
Education and Experience:
Clearance Requirement:
**This position is contingent on contract award**
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
As a Level 3 Administrative Specialist with Independent Software, you will provide high-level administrative, technical writing, and document management support to ensure the successful development and delivery of official communications, briefings, and contract deliverables. You’ll help maintain documentation quality, support project tracking, and assist in coordinating complex task requirements across teams.
This position gives you the opportunity to work on mission-critical projects while honing your skills in technical documentation, process tracking, and internal communication. You’ll collaborate closely with program managers, technical teams, and leadership—contributing directly to contract success and strategic communication goals.
Key Responsibilities:
- Provide technical writing, editing, and proofreading support for reports, briefings, and official communications
- Integrate content from multiple sources into cohesive and high-quality documents or presentations
- Prepare narrative and graphical presentation materials for management plans, reports, and deliverables
- Support development of contract deliverables by preparing computer-based manuscripts and media
- Draft, format, and submit Staff Processing Forms (SPFs), and track them through completion
- Coordinate and track task order and deliverable requirements across stakeholders
- Maintain and update organizational briefings and presentation materials
- Perform functional or program area analysis to support management and technical decision-making
- Draft official memoranda, route documents for signatures, and track their status
- Ensure adherence to formatting, content, and delivery standards in all materials
Required Skills and Qualifications:
- Strong writing, editing, and technical communication skills
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe tools
- Experience in creating presentations, management reports, and contract documentation
- Knowledge of formatting standards for federal or DoD documents
- Ability to track and manage multiple document workflows simultaneously
- Strong organizational and coordination skills with attention to detail
- Effective communicator with both technical and non-technical audiences
- Ability to work independently and as part of a cross-functional team
Education and Experience:
- A minimum of five (5) years of professional experience in a related administrative, business, or communication role is required
- A bachelor’s degree from an accredited college or university is preferred
- In lieu of a bachelor's degree:
- An associate’s degree plus an additional two (2) years of relevant experience may be substituted
- A high school diploma or GED plus an additional four (4) years of relevant experience may also be substituted
Clearance Requirement:
- Must possess an active TS/SCI with appropriate Polygraph to be considered for this role
**This position is contingent on contract award**
We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
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